• The Club
  • Facilities
  • Membership
  • Activities
  • Applications
  • The Affiliated Clubs
  • Room/Area Booking & Subscription Payment
 
1. Interpretation
2. Definition
3. Force of Bye-Laws
4. Membership
5. Categories of Membership
  5.1 Founder Members
  5.2 Life Members
  5.3 Promoter Members
  5.4 Patron Members
  5.5 Donor Members
  5.6 Corporate Members
  5.7 Patrons
  5.8 Associate Members
  5.9 Player Members
  5.10 Service Members
  5.11 Honorary Members
  5.12 Temporary Members
  5.13 Family Members
  5.14 Ward Members
  5.14A Provisional Member
  5.14B Yearly Membership
  5.15 Subscription
6. Resignation / Withdrawal of Membership from the Club
7. Removal of Membership
8. Re-admission
9. Cessation of Membership
10. Transfer of Membership
11. Management
12. Co-Option
13. Pledge of Secrecy
14. Governing Council
15.A. Function of the Executive Committee
15 B. Function of the Governing Council
16. Sub-Committee
17. President
18. Hon. General Secretary
19. Chairman of Sub-Committee
20. Hon. Treasurer
21. Quorum at Executive Committee Meeting
22. Procedure at Executive Committee Meeting
23. Executive Committee Meeting
24. Notice of Meeting
25. Interpretation of Rules
26. General Body
27. Annual General Meeting
28. Business at Annual General Meeting
29. Extra-ordinary General Meetings
30. Extra-ordinary General Meeting pursuant to Requisition
31. Notice of General Meeting
32. Quorum at General Meeting
33. Procedure at General Meeting
34. Voting at General Meeting
38. Decision at General Meeting
39. Chairman at General Meeting
40. Interpretation of Bye-laws at General Meeting
41. Minutes
42. The Minutes shall also contain
43. Register of Members
44. Books and Documents
45. Accounts and Balance Sheet
46. Auditors
47. Audit
48. General
53. Special Engagements
55. NOTICES
56. AMENDMENT OF RULES & REGULATION
57. WINDING UP/DISSOLUTION
1. Interpretation :
Every reference in these rules to the masculine shall include the feminine and the singular shall include the plural. Marginal notes shall not affect the construction of any Bye-laws or Rule.
2. Definition :
Unless otherwise inconsistent with or contrary to the subject or context thereof

(a) "CLUB" shall mean "GOREGAON SPORTS CLUB" and all complexes as may be set up by the Club.

(b) "OBJECTS" shall mean objects mentioned in the Memorandum of Association of the GOREGAON SPORTS CLUB.

(c) "MEMBER" shall mean all categories of Members of the Club.

(d) "YEAR" shall mean the Financial year viz. 1st April to 31"' March".

(e) "COMMITTEE" shall mean Executive Committee of the Club as constituted under these Bye laws.

(f) “GOVERNING COUNCIL” shall consist of 1 member nominated/elected from the Founder Members by themselves and 24 Members elected as per these Bye-laws.”

(g) "LOCAL AREA" means area covered by Mumbai Suburban District.

(h) “GUEST” shall mean any person, not being a member, validly introduced by a member for temporary use of any of the facilities of the Club, subject to such terms, conditions or restrictions as may be decided by the Governing Council from time to time.

(I) “FAMILY” shall mean self, spouse and children upto the age of 18 years.


3. Force of Bye-Laws :
Every Member shall be bound to conform to the Rules and Regulations of the Club for the time being in force.
4. Membership :

(a) Indian citizens who are more than 18 years of age and of sound mind are eligible to apply for membership. Minors of existing life members can also apply if decided by the Governing Council from time to time under the scheme of ward membership but such ward members will not constitute the General Body and will not be entitled for voting till they attain majority.

(b) Every application for membership except for Family Members, duly filled in shall be placed before the meeting of the Governing Council and on the same being approved, the applicant shall be admitted as member of the Club.

(c) The Governing Council shall be entitled to reject and or/refuse to grant any membership to any person or body corporate without assigning reasons and the decision of the Governing Council shall be final and binding. A person whose application for membership has been rejected shall not be eligible for admission until after the expiry of a period of three years from the date of rejection.

(d) A person who has voluntarily resigned from membership and not having any dues payable to the Club on the date of resignation may be re-admitted by the Governing Council on a fresh proposal and on payment of fresh entrance fee prevailing, if all the liabilities have been fully discharged.

(e) All the members forming the General Body shall be entitled to attend and vote in the General Body Meetings and contest all elections.

(f) All the members shall be entitled during the prescribed hours to play games and enjoy other advantages, facilities, amenities and to introduce guests, subject to such restrictions and payments as may be imposed or prescribed by the Governing Council under the Bye-laws, Regulations for the time being in force.

5. Categories of Membership :
There shall be the following categories of members :

1. Founder Member 11. Honorary Members
2. Life Member 12. Deleted
2a. Life Member – Transferred 13. Family Member
2b. Life Member – Nominated 14. Life Member – Ward
3. Promoter Member 15. Life Member–Ward Major
4. Deleted 16. Provisional Member
5. Donor Member 17. Yearly Member
6. Corporate Member 18. Service Member
7. Deleted 14a. Deleted
8. Associate Member
9. Player Member
10. Deleted

5.1 Founder Members :

(a) Subscribers to the Memorandum of Association are the Founder Members of the Club.

(b) The Founder Members shall be exempt from payment of charges for Games & Sports and Annual Subscription.

(c) The Founder Members shall be members of the Executive Committee of the Club for life. After the death of any Founder Member, (on application) his membership will be transferred as per provisions applicable for Life Members.

5.2 Life Members:

(a) (i) those who paid Entrance Fee of Rs.1,001/- upto 31.10.1980
(241 members)

(ii) those who paid Entrance Fee of Rs.1,501/- upto 31.10.1981
(224 members)

(iii) those who paid Entrance Fee of Rs.2,501/- upto 28.02.1983
(188 members)

(iv) those who paid Entrance Fee of Rs.5,001/- upto 30.09.1984
(282 members)

(v) those who paid Entrance Fee of Rs.7,501/- upto 31.12.1985
(17 members)

(vi) those who paid Entrance Fee of Rs.10,000/- upto 16.07.1995
(536 members)

(vii) those who paid Entrance Fee of Rs.31,000/- upto 10.09.1995
(112 members)

(viii) those who paid Entrance Fee of Rs.50,000/- upto 15.07.1999
(2716 members)

(ix) those who paid Entrance fees of Rs.2,00,000/-upto 15/10/2002
(702 members)

(x) those who pay Entrance fees of Rs. 4 lakhs upto 9/10/2008
(135 members)

(xi) those who paid Entrance fee of Rs.5 Lacs upto 30/09/2012
(266 member)

(xii) those who pay Entrance fees of Rs.7.5 lakhs w.e.f. 01/10/2012.

(xiii) those who pay Entrance Fee of such sum as may be decided by the Executive Committee and ratified by the General Body from time to time towards the Corpus Fund shall be Life Members of the Club.

(b) The Life Members shall be members of the Club for life

5.3 Promoter Members :

(a) i a Life Member who donated/or collected a minimum sum of
Rs. 1 lakh through Membership and/or through collection of donations/ advertisements upto 31.03.1982; (1 member)

ii a Life Member who donated/or collected a minimum sum of Rs. 2.5 lakhs through Membership and/or through collection of donations/ advertisements upto 30.09.1984; (8 members)

iii a Life Member who donated/or collected a minimum sum of Rs. 5 lakhs through Membership and/or through collection of donations/ advertisements upto 31.12.1986; (2 members)

iv a Life Member who donated/or collected a minimum sum of
Rs. 50 lakhs through membership and/or donations upto 15.07.1999; (32 members)

v a Life Member who collects such sum as may be decided by the Executive Committee from time to time;

towards the Corpus Fund shall be Promoter Member of the Club.

(b) The Promoter Member shall be Member of the Executive  Committee for life.

(c) Deleted – EOGM 20-05-2007.

(d) A Promoter Member shall pay charges for games, sports and Annual Subscription at par with the Life Members.

5.4 Deleted – EOGM 20-05-2007 :
5.5 Donor Members :

(a) (i) a person who donated a minimum sum of Rs. 5,000/- upto 31.12.1983; (3 members).

(ii) a person who donated a minimum sum of Rs.l0,000/- upto 31.12.1985; (8 members).

(iii) a person who donated a minimum sum of Rs. 15,000/- upto 31.12.1995; (4 members).

(iv) a person who donated a minimum sum of Rs. l,50,000/- upto 15.07.1999;(Nil).

(v) Renumbered as ‘(d)’ below.

Towards the Corpus fund shall be Donor Member of the Club.

(b) A Donor Member shall be Member of the club for his lifetime and after his death, his spouse / son / daughter will become a life member on application.

(c) A Donor Member shall be exempt from payment of Annual Subscription but shall pay charges for games sports.

(d) If any Company, Firm, Association or Trust donated / contributed sums as stipulated above, a person nominated by such Company, Firm, Association or Trust, shall represent such organization as Donor Member

5.6 Corporate Members :

(a) (i) a Company, Firm, Association which donated a sum of Rs.15,000/- upto 31.12.1985; (1 Corporate Membership)

(ii) a Company, Firm, Association which donated a sum of Rs.20,000/- upto 14.07.1995; (Nil)

(iii) a Company, Firm, Association which donates a sum of Rs. 5 Lakhs upto 15-07-1999. (3 Corporate Memberships);

(iv) a Company, firm, Association which donated a sum of Rs.11 Lacs upto 15.07.1999 (Nil)

(v) a Company, Firm, Association which donates a sum of Rs. 11 Lakhs upto 15/10/2002. (Nil)

(vi) a Company, Firm, Association donates a sum of Rs.25 Lakhs upto 30/09/2012 (3 Corporate Memberships).

(vii) a Company, Firm or Association, which donates a sum of Rs.20 Lakhs upto 30/09/2012 (Nil);

(viii) a Company, Firm or Association, which donates a sum of Rs.14 Lakhs upto 30/09/2012 (2 Corporate Memberships)

(ix) a Company, Firm or Association, which donates a sum of Rs.7.5 Lakhs upto 30.09.2012 (26 Corporate Memberships);

(x) a Company, Firm or Association, which donates a sum of Rs.36.50 Lakhs w.e.f. 1/10/2012

(xi) a Company, Firm or Association, which donates a sum of Rs.30 Lakhs, w.e.f.1/10/2012

(xii) a Company, Firm or Association, which donates a sum of Rs.20 Lakhs, w.e.f. 1/10/2012

(xiii) a Company, Firm or Association, which donates a sum of Rs.11 Lakhs, w.e.f. 1/10/2012

(xiv) a Company, Firm or Association paying such higher amounts as may be decided by the Executive Committee from time to time.

towards the Corpus Fund shall be Corporate Member of the Club.

(b) (i) Corporate Members enrolled under clause 5.6 (a) (i) & (ii) shall be entitled for 1 Club Membership Card.

(ii) Corporate Members enrolled under clause 5.6 (a) (iv) shall be entitled for 9 Club Membership Cards.

(iii) Corporate Members enrolled under clause 5.6 (a) (iii),(v), (vi) & (x) will be entitled for 4 Membership Cards.

(iv) Corporate Members enrolled under Clause 5.6(a) (vii) & (xi) shall be entitled for 3 Membership Cards.

(v) Corporate Members enrolled under Clause 5.6(a)(viii), & (xii) shall be entitled for 2 Membership Cards.

(vii) Corporate Members enrolled under Clause 5.6(a) (ix) & (xiii) shall be entitled for 1 Membership Card.

(c) These cards shall be valid till the existence of the Institution. The Institution is entitled to change such nominees not earlier than one year.

(d) The cardholders of the Corporate Member shall be exempt from payment of charges for games and sports and Annual Subscription.

5.7 Delected – EOGM – 20-05-2007 :
5.8 Associate Members :

(a) Educational Institutes (Schools & Colleges) and other Sports Clubs (affiliated /registered with Mumbai Suburban District Associations) situated in the Western Suburbs between Bandra & Dahisar are eligible to become Associate Members of the Club.

(b) These Institutes / Clubs shall be represented by a person as nominated by them.

(c) Associate Members shall pay the entrance fee and annual subscription as may be decided by the Governing Council from time to time.

These members will be entitled to use sports facilities on payment of requisite charges.

5.9 Player Members :

(a) A person residing in the Western Suburbs of the Mumbai Suburban District and selected by the Club to play for any games or sports is eligible to be enrolled as a Player Member of the Club.

(b)  Player Member shall pay Entrance Fee and Annual Subscription as may be decided by the Governing Council from time to time.

(c) Player Member will be required to undergo training and participate in competitions.

(d) Selected Player Members of the Club will represent the Club in various tournaments/ competitions/selections.

(e)  Player Member of the Club will only participate/ represent in the respective games and sports as and when required by the Club but they will not constitute the General Body and will not be entitled to vote.

(f) Sports person representing any game or sports at Mumbai District Level & above is eligible to apply to become the Player Member.
 
(g)  Player Member will be allowed to utilize the sports facilities free of cost only for the sport he excels.  However, the charges for the other sports facilities will be paid by such player member at par with the charges for the Life Members. 

(h)  Player members if eligible has to make application for renewal every year and is liable to pay charges as may be fixed by the Governing Council from time to time.

(i) Governing Council reserves its right to accept or reject any application for such membership or renewal thereof.
5.10 Deleted – EOGM – 20-05-2007 :
5.11 Honorary Members :
A. Sports

(a)  A person who is likely to help the Club in the field of Sports may be enrolled as Honorary Member provided such person gives his written consent to assist the Club in the administration/coaching of Sports to the best of his ability and to devote time.

(b)  The Honorary Membership may be withdrawn by the Club if the club has sufficient reasons to believe that the member has acted against the interest of the Club.

(c)  The number of Honorary Members will not be more than 1% of the strength of Life Members of the Club.

(d) The Honorary Member shall be exempted from payment of charges for games & sports and Annual Subscription.

(e) The Honorary Membership shall be for a period of Two Years and is not transferable.

B. Others :

(a)  Any eminent personality who has helped or is likely to help in furtherance to the objectives of the Club may be enrolled as Honorary Member. Such Membership shall be for a period of Two Years.

(b) The Honorary Membership may be withdrawn by the Club if the Club has sufficient reasons to believe that the member has acted against the interest of the Club.

(c)  The number of such Honorary Membership shall not be more than 2% of the total strength of Life Members of the Club.

(d) The Honorary Members shall be exempted from payment of charges for games & sports and Annual Subscription.
5.12 Deleted – EOGM – 20-05-2007 :
5.13 Family Members :

The spouse and children up to the age of 18 years of the members are Family Members.

5.14 Life Member – Ward :

(a) Children below the age of 18 years of the existing Life Members shall be eligible as Ward Member.

(b) Entrance fee for such Membership shall be 30% of the prevailing Life Membership Fee or as may be decided by the Governing Council from time to time.

(c) Ward Member shall not be charged annual subscription till they attain the age of 18 years.

(i) If a ward Member attains the age of 18 Years on or before 30th September, he / she shall be liable to pay the subscription for the entire year.

(ii) If a Ward Member attains the age of 18 years on or after 1st October, but before 31st March, he / she shall be liable to pay 50% of the Annual Subscription.

(d) Ward Members will not be entitled to vote.

(e) Ward Membership is not transferable.

5.14A Deleted – EOGM -20-05-2007 :
5.15 Life Member – Ward Major :

(a) Children above the age of 18 years of the existing Life Member shall be eligible as Life Member – Ward Major.

(b) Entrance fee for such Membership shall be 50% of the prevailing Life Membership fee or as may be decided by the Governing council from time to time.

(c) Life Member – Ward Major shall not be charged annual subscription till they attain the age of 18 Years.

(d) Life Member – Ward Major is entitled to vote.

(e) Life Membership – Ward Major is transferable as per scheme available to Life Member.

5.16 Provisional Member :

This Category shall include “Provisional Life Member” and “Provisional Ward Member”. Those who pay 20% of the existing fees on application along with balance amount in 24 equal monthly installments with 12% interest on reducing balance by way of Post Dated Cheques payable on 1st of every month beginning from the following month of receipt of application shall be called as “Provisional Member”, subject to the following conditions :

(a) The “Provisional Member” shall be allowed to use the normal facilities with immediate effect on receipt of payment of 20% along with 24 Post Dated Cheques towards EMI(s).

(b) All charges as applicable to the ‘Life Member’ and ‘Ward Member’ are applicable to this category of membership.

(c) On realization of final installment with interest the member shall be transferred to the category of Life Member with voting right.

(d) In case of default in payment/realization of any installment the membership shall stand cancelled and all payments made will stand forfeited and no refund shall be granted. However the Executive Committee is authorised to consider individual exceptional cases under discretionary powers.

(e) In case of death of any ‘Provisional Member’ the rules as applicable to Life Member shall apply subject to the nominee undertaking to honour / pay the balance installments. However in case of ‘Provisional Ward Member’ such facility is not available and the membership shall stand cancelled and no refund shall be granted.

(f) In case of increase in the rate of entrance fees the same shall not apply to the existing ‘Provisional Member’ as on that date.

5.17 Yearly Member :

(a) Yearly Membership may be granted on payment of charges as may be fixed by the Governing Council from time to time.

(b)  Such Yearly Member can enjoy the facilities of the Club without paying any charges or as may be decided by the Governing Council from time to time.

(c)   Such Membership shall be valid for one year from the date of admission.

(d)  Such Member may apply for renewal of Membership at the end of the year and if approved shall pay the then existing fees.

(e)   Such Members have no voting right.

(f)  The Governing Council reserves the right to accept or reject the application for Membership and open / close such Membership from time to time considering the circumstances.
5.18 Service Member :

(a)  The Serving I.A.S., I.P.S., I.F.S., I.R.S. Officers of Class 1 Cadre of Central & State Government, Officers of Indian Army / Navy / Air Force of the rank of Lt. Col., Dy. Commissioners of Mumbai Municipal Corporation or Officers of the equivalent Cadres, Principals of recognized Schools and Colleges of Western Suburbs are eligible to be enrolled as Service Member of the Club.

(b)   A Service Member shall cease to be a member at the end of the year.  He may be however readmitted if eligible on making fresh application along with the prevailing Entrance Fees at the time of readmission.

(c)   A Service Member shall pay charges as may be fixed by the Governing Council from time to time.
5.A Subscription :

(a) Payment of annual subscription shall be made in advance or latest by the 30th day of April every year.

(b)  Member who fails to pay annual subscription before the 30th Day of April may be permitted to pay the same latest by 30th June of that year provided he pays defaulting charges as may be decided by the Governing Council from time to time.

(c)  Member who fails to pay his annual subscription along with defaulting charges if any by 30th June shall be liable to action as provided in the Bye-laws.
6. Resignation / Withdrawal of Membership from the Club :
A member may withdraw his membership from the Club by a written intimation addressed to the Hon. General Secretary. The withdrawal will be considered and accepted by the Governing Council subject to payment of the dues, if any, of the Club.
7. Removal of Membership :
If a member fails to pay his dues, including subscription, bills, fees or any other payments due and owing to the club within the period stipulated, a notice requiring him to make full payment within fifteen days may be issued. If the member still fails to clear the dues owing to the Club, his name shall be placed on the club's Notice Board as a defaulter for thirty days. The Club may adopt steps or proceedings to recover the dues unpaid at the cost and expenses of such member and/or his removal from membership of the Club.
8. Re-admission :

The Governing Council may consider appeal that may be preferred by any defaulting member and re-admit him as a member who is removed from his membership in the circumstances mentioned in Bye-Law No.7 above, may be re-admitted by the Governing Council without a formal application for admission, provided all the dues and subscription falling due from him, had be continued to be a member, are paid in full, subject to the payment of re-admission fee as may be decided by the Governing Council from time to time but not later than 6 months from the date of such removal.

9. Cessation of Membership :

(a) Membership of any member shall cease on his death or if he is adjudged insolvent or he is found guilty by a competent court of an offence involving, in the opinion of the Executive Committee, gross misconduct or moral turpitude or is found guilty of conduct which in the opinion of the Executive Committee is prejudicial to the interest of the Club and is likely to disrupt or disturb the smooth working and harmony of the Club.
(b) A member ceasing to be a member of the Club shall not be entitled to claim any refund of the subscription paid by him.

(c) The membership once ceased shall not be considered again at any time nor shall he be permitted to be introduced as a guest by any member.
10. Transfer of Membership:

(a) Stand deleted.

(b) After the death of any Life Member :-

(i) The Membership can be transferred, if applied in writing to spouse / son / daughter by paying 1% of prevailing Life Memebrship Fees + Taxes as applicable at the time of transfer.

(ii)  If not survived by spouse / son / daughter or if son / daughter are already members of the club, the membership can be transferred if applied in writing, to parents / real grandchild / real brother / real sister / real daughter in-law by paying 5% of prevailing Life Memebrship Fees + Taxes as applicable at the time of transfer.

All such members will be known as “Nominated Member” and no further nomination facility will be available to such member.

(c) During Lifetime:

(i) Life Members can transfer their membership to natural parents / real son / real daughter / real grandchild by paying 10% of the prevent fees of Life Membership at the time of transfer.

(ii) Life Members can transfer their membership to real major brother or real major sister by paying 20% of the prevalent fees of Life Membership at the time of transfer.

(iii) Life Memebrs can transfer their membership to near relatives (on maternal or paternal side) by paying 40% of the prevalent fees of Life Membership at the time of transfer.
Conditions applicable :

1. Once the Life Membership is transferred, then the Transferor losses his right of membership.

2. Further transfer is permissible as per the conditions / fees applicable.

3. Authentic documentary proof is to be submitted as applicable.

4. Affidavit & Indemnity Bond if applicable is to be submitted at the time of applying for transfer.

5. Governing Council reserves the right to approve / reject the transfer.
11. Executive Committee :

(a) The Executive Committee of the Club shall consist of :

(i) Founder Members.

(ii) Promoter Members, &

(iii) Members (other than Founder Members & Promoter Members) elected by the General Body to the Governing Council.

      (b) The term of the Executive Committee will be for a period of 3 Years.
12. Co-Option :
The Executive Committee consisting as above may co-opt 2 members for 3 years and one such co-opted member shall be a distinguished sportsman from the Western Suburb.
13. Deleted – EOGM 20-05-2007 :
14. Governing Council :

(a) The Club shall be managed by the Governing Council consisting of 25 Members, as follows :

(i) 1 Member nominated / elected from amongst the Founder Members by the founder Member themselves.

(ii) 24 Elected Members from amongst the Promoter Members, Donor Members, Life Members & Life Members – Ward Major :            

(b)The first meeting of elected Governing Council shall be convened within Ten days of the election, (including One Founder Member nominated / elected from amongst and by the Founder Members themselves ).  Founder Member and the Twenty Four elected members shall then elect the following office bearers for a period of 3 years.

(i) President                                 (v) Hon. Jt. Secretary- I
(ii)Vice President – I                    (vi) Hon. Jt. Secretary-II
(iii)Vice President – II                 (vii) Hon. Treasurer
(iv)Hon. Gen. Secretary             (viii)Hon. Jt. Treasurer

(c)

  1. The remaining 17 Governing council Members shall be nominated by the Office Bearers as the Chairman of the following 17 Sub-committees for a period of 3 years.

(i) Sub-committees:

(1)  Complaints & Suggestions
(2)  Cultural
(3)  Food & Beverages Operations
(4)  Finance
(5)  Health Club & Medical Cell
(6)  Housekeeping & Horticulture
(7)  HRD & Security
(8)  Legal & Constitution
(9)  Library, Records & Team Spirit
(10) Membership
(11) Public Relations, Liaison & Affiliation
(12) Project & Maintenance
(13) Purchase & Tender
(14) Sports – Indoor
(15) Sports – Outdoor
(16) Swimming Pool
(17) Systems, Policies & Booking

(ii) The Chairman of each committee shall preside over the respective Sub-committee Meetings.

(iii) “The number of members in each sub-committee shall not exceed 6 (2 from the Executive Committee and 4 from amongst the Life Members). The Governing Council may sanction increase in number of members of the sub-committee on the request of a Chairman”.

(iv) The Sub-committees shall propose their budgetary requirements and submit the accounts to the Governing Council.

(d) “Any Casual Vacancy (caused by death or resignation of any Governing Council Member) may be filled by co-option from the respective category only.”

(e) The Governing Council shall look after the day-to-day affairs & manage the administration of the Club.

(f) The Quorum necessary for conducting the business at the Governing Council Meeting shall be Ten.

(g) In case of dissolution of the Governing Council, the Office Bearers shall continue as Care Takers till handing over the charge to the new Office Bearers.

15.A. Function of the Executive Committee :

(a) The Executive Committee will be the policy making body and giving guidelines for smooth running of the Club to the Governing Council. The Executive Committee will meet Four times  in a year i.e. once in every 3 months. The Executive Committee shall make Rules & Regulations as may be necessary, for carrying on the activities of the Club.

(b) to purchase, take on lease or hire, or otherwise acquire any moveable or immovable property of value of below Rs. 25 lakhs or any right or privileges necessary or convenient for the purpose of the Club.

(c)  to borrow or raise money for the purpose of the club upon bills of exchange, promissory notes or other obligations or securities of the Club or by mortgage or charge on the property of the Club, provided that no immovable property shall be mortgaged or charged or disposed of, except with the sanction of Extra-ordinary General Meeting of the Club convened for the purpose;

(d) to write off in the accounts of the club such sums as they may deem expedient in respect of bad and doubtful debts and otherwise;

(e) and generally to exercise all such powers and do all such acts and things as are authorized or required to be done by the Club and which are not inconsistent with the Bye-laws expressly directed to be done by the Club in General Meeting.
15 B. Function of the Governing Council :

(a) The Management, control of the business & administrative affairs and management of funds of the Club shall be vested in the Governing Council. They shall sanction all expenditure for carrying on the activities of the club.

(b) To manage and control the Club in regard to Maintenance, Catering, including Permit Room, Residential Accommodation and general up-keep.

(c) To initiate disciplinary actions against any of the employees of the Club and to delegate any or all the powers to any of the Sub-Committees subject to necessary resolutions delegating such power being passed by a majority of not less than 3/4th of the members present and voting at the meeting.

(d) To maintain a library of books, journals and periodicals and to subscribe thereto.

(e) To organise, promote and offer facilities for games, recreations, entertainments, conferences, seminars and meetings.

(f) To appoint, suspend and dismiss permanent and temporary employees of the Club and to fix and vary their remuneration and other conditions of services and to delegate such powers and functions from time to time as it may deem fit and proper to any of the employees of the Club.

(g) To enter into contracts and to modify or rescind the same and to do all other acts, deeds and things in the name of and on behalf of the Club.

(h) To spend money as the Governing Council considers necessary and thinks fit in furtherance of the objects of the Club.

(i) To purchase, take on lease or hire, or otherwise acquire any moveable or immovable property of value of above Rs. 25 lakhs or any right or privileges necessary or convenient for the purpose of the Club.

(j)  To engage the services of Legal Advisors, Advocates, Solicitors, Counsel, Chartered Accountants, Architects, Consultants and Professionals and to instruct them in all matters concerning the club.

(k) To constitute and appoint Temporary Sub-Committees and to delegate powers as it may deem fit and proper.

(l)  To determine the annual and monthly subscription payable by the members and to fix charges for games and other services provided by the Club.

(m) To maintain Register of Members.

(n) To determine from time to time at its sole discretion, the maximum number of members of the club and for each category thereof.

(o) To make, issue, vary and repeal from time to time the Rules & Regulations, Circulars or Directions not inconsistent with the Bye-laws, such Rules & Regulations, Circulars or Directions shall be binding on the members of the club.

(p) To suspend particular games on the club premises entirely or at any particular time and regulate the rules to be observed and stakes to be played for by members or guests playing any games on the club premises.

16. Included in 14.
17. President :

(a) The President shall preside over the Annual General Body, Special General Body, Executive Committee and Governing Council Meetings and in his absence, one of the Vice Presidents shall preside over the Meetings.

(b) In the absence of the President and Vice-Presidents, any member duly voted to the Chair shall preside at the Meetings.
18. Hon. General Secretary :

The Hon. General Secretary shall:

(i)  convene all meetings of the Executive Committee, Governing Council, Annual General Body and Special General Body.

(ii)  record the minutes of such meetings in the Minute Books and submit them for confirmation.

(iii) implement the decisions of the Executive Committee, Governing Council and the General Body.
19. Included in 14.
20. Hon. Treasurer :

The Hon. Treasurer shall :

(i) keep or cause to be kept regular accounts in respect of all subscriptions, donations and other monies payable or due to or recoverable by the Club.

(ii) issue receipts in the official from and shall make all payments as directed by the Governing council.
21. Quorum at Executive Committee Meeting :
The Quorum necessary for the conducting the business of the Executive Committee shall be 21 members or 1/3rd of its total strength, whichever is less.
22. Procedure at Executive Committee & Governing Council Meetings :

(a) The Executive Committee & the Governing Council shall meet in the Club premises only.

(b) Every business at any Executive Committee Meeting or Governing Council Meeting shall, save as herein otherwise provided, be determined by a majority of votes of members present. Every member shall have a single vote.

(c) In case of an equality of votes, the Chairman of the Meeting shall have a casting vote in addition to his own vote.

(d) Any issue or resolution decided / resolved at any meeting of the Executive Committee shall not be reopened before the expiry of six months, provided however the Executive Committee may reconsider such decision / resolution by not less than 3/4th (numbers) of the members of the Executive Committee.

(e) The Hon. Gen. Secretary shall, on the instruction of the President or in his absence, on the instruction of one of the Vice Presidents or on a requisition signed by at least 50% of the members of the Executive Committee or Governing Council, convene a meeting of the Executive Committee or Governing Council.

23. Clubbed with 22 :
24. Notice of Meeting :
Notice of Meetings of the Executive Committee & Governing Council shall be given to all its members at least Seven clear days before the date of the meeting. The President or in his absence the Vice Presidents, may direct the Hon. General Secretary to convene an urgent meeting of the Committee at a shorter notice.
25. Interpretation of Rules :
The Executive Committee shall be the sole authority for interpretation of the Bye-laws, Rules & Regulations and its decision shall be final and binding on the members.
26. General Body:
Founder Members, Promoter Members, Donor Members, Life Members and Life Members – Ward Major shall form the General Body of the Club.
27. Annual General Meeting :
The Annual General Meeting shall be held not later than thirtieth day of September each year in the Club presmises  and at such time as the Executive Committee may decide.
28. Business at Annual General Meeting :

The ordinary business at an Annual General Meeting shall be :-
(a) To confirm the Minutes of the last Annual General Meeting and any Special / Extra-ordinary General Meeting held during the year;

(b) To receive and adopt the Annual Report and the Audited Statement of Accounts as presented by the Executive Committee;

(c)  To elect Twenty Four Members to the Governing Council, once in Three years;

(d) To appoint an Auditor or Auditors and fix their remuneration;

(e) To consider any recommendations of the Executive Committee;

(f) To consider any motion, duly proposed and seconded by two members of the Club and notice, whereof is given in writing to the Hon. General Secretary by such proposer at least seven days before the date of the meeting (Provided both the proposer and seconder are present at the time of placing the motion in the meeting for consideration).

(g) To transact any other business as may be allowed by the Chairman.
29. Extra-ordinary General Meetings :
“An extra-ordinary General Meeting may be convened by the President or in his absence by the Vice-President whenever he thinks necessary or by the Hon. General Secretary following upon a resolution of the Executive Committee passed by a majority of not less than 3/4th of the members present at the said meeting or on a requisition signed by at least 10% Members of the total membership of the Club; who on that date are entitled to vote at  General Meeting and deposited at the Office of the Club, stating therein the object for which the meeting is proposed to be convened.”(Provided that 3/4th  of requisitionists are present in such meeting).
30. Extra-ordinary General Meeting pursuant to Requisition :
(a) On receipt of requisition mentioned in Bye-Law above, the Executive Committee shall convene an Extra-ordinary General Meeting within a period of 45 days from the date of requisition being deposited at the office of the Club. Such requisition shall stand invalid if at least 25% of the signatories to the requisition, within 15 days of deposit of such requisition, withdraw their support to the requisition in writing.

(b) If the Executive Committee fails to convene the meeting, the Requisitionists may convene the meeting within a period of one month thereafter provided that 3/4th of the requisitionists sign a notice for convening such a meeting.

(c) Clear Fifteen days notice shall be given for convening such a meeting.

(d) At an Extra-ordinary General Meeting or at any adjourned meeting thereof no subject other than the subject for which the meeting is called will be discussed.

31. Notice of General Meeting :

(a) At least fifteen days notice of every General Meeting, specifying therein the day, place and time of meeting and the nature of business.

(b) An accidental omission to give notice to any of the members or the non-receipt thereof shall not invalidate the business transacted at such meeting.
32. Quorum at General Meeting :

(a) “The quorum for a General Meeting shall be 500 or 10% of the Total Life Membership of the Club entitled to vote as on that date, whichever is less.  

(b) No business shall be transacted at any General Meeting unless the requisite quorum is present at the commencement of the business.

(c)  If at the time appointed for holding a General Meeting a quorum is not present, it shall stand adjourned for half an hour.

(d)  Even if at such adjourned meeting, no quorum is present, at the expiration of half an hour from the time appointed for holding the meeting, the members present shall constitute sufficient quorum and the business on the Agenda shall be transacted at the meeting.
33. Procedure at General Meeting :

(a) The Chairman may with the consent of the members present at the meeting adjourn the meeting from time to time, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the (last meeting) time of adjournment of the meeting.

(b) No member shall be entitled to be present at any General Meeting unless all his dues (as on a particular date as fixed by the Governing Council) are fully paid, prior to entering the place designated for General Meeting, irrespective of whether or not the same has been demanded from him.
34. Voting at General Meeting :

(a) Every member present at a meeting shall have only one vote.

     (b) Voting by proxy shall not be allowed.                              

(c) Save as provided otherwise in these Bye-laws, voting shall normally be by show of hands and all decisions shall be taken by a bare majority.

(d) In case of equality of votes the Chairman of the meeting shall have a casting vote in addition to his own vote.

(e) The Chairman himself or on demand from at least one tenth (1/10th) of the members present at the meeting, before or on the declaration of the result by show of hands, direct a poll to be taken by ballot at once or after an interval, unless all the members demanding the poll to be taken withdraw their demand before the poll is taken. The result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.

(f)  In case of any dispute as to the admission or rejection of a vote, the Chairman shall determine the same and such decision shall be final and conclusive.
35.

Where a poll is to be taken, the Chairman of the meeting shall appoint two scrutinizers to scrutinize the votes cast (on poll) and to report thereon to him. One of the Scrutinizers so appointed shall always be a Member (not being an officer or employee of the Club) present at the meeting, provided such a Member is available and willing to be appointed as such scrutinizer.

36. Any poll duly demanded on the election of a Chairman or on any question of adjournment, shall be taken up for discussion at the meeting forthwith.
37. The demand for a poll except on the question of the election of the Chairman shall not prevent the continuance of a meeting for the transaction of any business other than the question on which the poll has been demanded.
38. Decision at General Meeting :
Any decision at General Meeting shall not be reopened at any subsequent meeting until after the expiration of six months.
39. Chairman at General Meeting :
The President or in his absence the Vice President or in his absence any member elected by the majority shall preside and be the Chairman of the General Meeting. If more than one candidate is proposed at the meeting, ballot will be taken and if they secure equal number of votes the election shall be decided by drawing lots.
40. Interpretation of Bye-laws at General Meeting :
At any General Meeting, the Chairman shall have the sole right to (interpret the Bye-laws, Rules and Regulations made thereunder) decide all points of order or procedure raised by members and his decision thereon shall be final and binding.
41. Minutes:
(a) The Hon. General Secretary shall keep and maintain Minutes of all proceedings of the Executive Committee, Governing Council, Sub-Committee and General Meetings, which shall contain a fair and accurate summary of the proceedings there at. The Minute Book/ Books shall be kept at the office of the Club. The Chairman of the meeting shall exercise an absolute discretion in regard to the correction, inclusion or non-inclusion of any matter in the minutes. The minutes signed by the Chairman of the meeting at which the proceedings took place or by the Chairman of the succeeding meeting shall be conclusive evidence of the proceedings.

(b) Except the members of the Executive Committee, no other member shall be entitled to inspect the Minutes of meetings, unless the President permits the same.
42. The Minutes shall also include :

(a) All appointments;

(b) Names of members present at each meeting;

(c) All resolutions and matters adopted or rejected;
43. Register of Members :

(a) Register of Members shall be kept at the office of the Club in which shall be entered the name, address and class of membership of every member of the Club for the time being. Any intimation of change of address given in writing by a Member shall also be entered in the Register.

(b) A copy of the List of Members shall be supplied to a member upon a request in writing and on payment of the prescribed fee.
44. Books and Documents :
The Books shall cause to be kept at the office of the Club or at such other place which the Committee may decide from time to time. Proper record of accounts with respect to all sums of monies received and paid by the Club and the matters in respect of which such receipts and expenditure take place, of all sales and purchases of goods, articles and things by the Club and of the assets, credits, liabilities and advances of the Club, shall be entered in the books maintained.
45. Accounts and Balance Sheet :

(a) The Accounts shall from time to time cause to be prepared and to be laid before the Annual General Meeting such as Balance Sheets, Profit and Loss, Income and Expenditure Accounts or any other Reports as may be required.

(b) A copy of every such profit and loss account or Income and Expenditure account and Balance Sheet, including Auditor's Report and every other document required to be annexed or attached to the balance sheet, shall be sent not later than Fifteen days before the date of the meeting at which the same are to be laid before.

(c) All the members are entitled to receive notice of the General Meeting of the Club.
46. Auditors :

The Club shall appoint its Auditors at the Annual General Meeting, to hold office until the next Annual General Meeting and the following provisions shall have effect :
(a) no person who is a member of the Executive Committee or an Office Bearer or a Partner of such a Firm or Office Bearer or who is indebted to the Club, shall be eligible for appointment as Auditor.

(b)  the Executive Committee may fill casual vacancy of Auditors. But while such vacancy continues, the surviving or continuing auditor or auditors may act.

(c) The remuneration of the Auditors shall be fixed at the Annual General Meeting except that the remuneration of any Auditor appointed to fill any casual vacancy may be fixed by the Executive Committee.
47. Audited Accounts :
Every Account of the Club when audited and approved at the General Meeting shall be conclusive except any error discovered therein within the next three months after the approval thereof. The error so discovered shall be duly corrected by the Executive Committee and the same shall be reported to the General Body at the next Annual General Meeting.
48. General :

(1) A Notice, Circular, Draft or communication may be served or given by the Club on any Member either personally or by sending it by post or by courier services to him at his registered address.  (if he has no registered address in Mumbai to the address, if any, in India supplied by him to the Club for serving documents or notices on him).

(2) A Notice, Circular, Draft or communication sent by post or by courier service or by hand delivery, service of the document or notice shall be deemed to be effected by properly addressing, prepaying and posting or delivery of a letter containing the document or notice. (Provided that where a Member has intimated to the Club in advance that documents or notices should be sent to him under a certificate of posting or by registered post with or without acknowledgment due and has deposited with the Club a sum sufficient to defray the expenses of doing so, service of the document or notice shall not be deemed to be effective unless it is sent in the manner intimated by the Member). Unless the contrary is proved such service shall be deemed to have been effected in the case of a notice of a Meeting at the expiration of forty eight hours after the letter containing the document or notice is posted or delivered and in any other case, at the time at which the letter would be delivered in the ordinary course of post.
49. A Notice, Circular, Draft or communication advertised in a leading newspaper circulating in Mumbai shall be deemed to be duly served or sent on the day on which the advertisement appears on  to every Member who has no registered address in India and has not supplied to the Club an address within India for serving of documents on or the sending of notices to him.
50. A Notice, Circular, Draft or Communication of every General Meeting shall be served or given in some manner hereinbefore authorised on, to every Member of the Club entitled to receive notice of General Meeting, except those Members who (having no registered address within Mumbai) have not supplied to the Club an address within India for giving of notice to them, and also to the auditor or auditors for the time being of the club.
51. A Notice, Circular, Draft or Communication Notice to be served or given by the Club may be signed by a Member of the Executive Committee so authorised or by the Hon. Gen. Secretary or some person duly authorized by the Executive Committee for such purpose and the signature thereto may be written, printed or lithographed or rubber stamped.
52. A Notice, Circular, Draft or Communication to be served or given by Members on or to the Club or any officer thereof shall be served or given by sending it to the Club or officer at the office by registered post A.D. or by delivering it at the Registered Office/Administrative office duly acknowledged.
53. Special Engagements :
During any special engagement, the Governing Council may, for such days of such hours of the day, as it deems fit, withdraw the
privileges extended to the members, their family and/or guests and may prescribe fresh Rules for the duration of the special engagements.
54. Every Member of the Executive Committee, Governing Council and of every Sub-Committee, CEO and other Officers or Servants of the Club and any person engaged by the Club as Auditor shall be indemnified by the Club against any loss and the Executive Committee shall pay, out of the funds of the Club, all such costs, losses and expenses, including traveling, which any officer or servant may incur or become liable by reason of any contract entered into, or any act or thing done by him as such Officer or Servant in the discharge of his duties.

55. NOTICES :

A Notice may be given by the club to the members either personally or by Post or Courier or by displaying the same at a prominent place at the Club premises.

56. AMENDMENT OF RULES & REGULATION :
The Rules & Regulation of the club shall not be altered / amended or modified except by a resolution passed by 2/3 majority of the members present and voting at any General Meeting, intimation of which shall be given in the notice of such meeting.
57. WINDING UP/DISSOLUTION :

Any number not less than three-fourth of the members of the Club may determine that it shall be dissolved, and there upon it shall be dissolved forthwith or at the time when agreed upon. All necessary steps shall be taken for the disposal and settlement of the property of the Club, provided that in the event of any dispute arising of its affairs shall be referred to the principal Court or Original Civil Jurisdiction at Mumbai.

If upon winding up or dissolution of the Club, there remains, after the satisfaction of its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be given or transferred to some other Society or Societies working for same or similar objects as those of the Club to be determined by the votes of not less than three-fifth of the members present in person at the time of dissolution or in default thereof, by the Principal Court of original Civil Jurisdiction at Mumbai.

 

Goregaon Sports Club
 ELECTION BYE-LAWS

1. Election of Twenty Four members to the Governing Council : As per Clause 28 (c) of the Bye-laws. Twenty Four Members shall be elected to the Governing Council of the Club from amongst the eligible members of the Club for a period of three years.

2. Election Officer : One month before the date of Annual General Meeting of the Club an Election Officer shall be appointed by the Executive Committee of the Club to act as Election Officer to conduct the election.

3. Filing of Nominations : Nomination papers will be signed by two members (proposer and seconder) who are entitled to vote and also by the nominee in token of his consent to serve on the Governing Council of the Club, if elected. The nomination papers should be filed seven days before the date fixed for the Election so convened at the Administrative Office of the Club before 5.00 P.M.  An amount of Rs.100/- (Non-refundable) will be charged for blank Nomination Form.

4. Eligibility : Promoter Members, Donor Members, Life Members and Life Members – Ward Major shall not seek election to the Governing Council of the Club unless he has been a Life Member of the Club for at least two years.

5. Members List : The Hon. Secretary of the Club shall keep a List of the Members of the Club, as far as possible alphabetically arranged with addresses. A copy of such a list shall be made available to the member on payment of Rs.1,000/-. Any mistake or misprint in the list of the members shall not invalidate the nomination paper.

6. Filing of Nomination Papers :All the nomination papers received shall be deposited with the Election Officer not later than 5.30 p.m. on the last date fixed for filing nominations. A Deposit of Rs. 5,000/- will be charged from each contestant. The deposit of   Rs. 5,000/- will be refunded to the candidates declared elected in the election and for rest of the candidates, the deposit of Rs. 5,000/- will be forfeited.

7. Scrutiny :Nomination papers will be scrutinized by the Election Officer at 6.00 p.m. on the last date for filing Nominations at the Administrative Office of the Club or at a place as may be notified by the Club. The Election Officer shall complete the scrutinizing of the nomination paper on the same day when the candidates or one each of their respective nominees authorized in writing may attend before the Election Officer. Any spelling mistake in the names of the candidate, proposer or seconder shall not invalidate the nomination. In case of any dispute, the spelling in the Membership Application Form would be treated as the correct spelling. A list of the valid nominations received will be displayed at the Administrative Office of the Club at 10.00 a.m. on the following day.

8. Appeal :An appeal against the decision of the Election Officer may be filed before the President of the club within four (4) hours of the display of the list of valid nominations. The appeal shall be presented at Administrative Office of the Club.

9. Disposal of Appeal : The President or in his absence the Vice President will dispose of the appeal after hearing the Election Officer and the candidate at the Administrative Office with four hours on the same day.

10. Withdrawal of Nomination : Any candidate may withdraw his nomination by a written request within twenty four hours of the display of the list of the valid nominations.

11. Display of Final List : The Hon. Secretary will display the final list of valid nominations four days before the date of Election.

12. Election by Ballot : If the number of valid nominations is TWENTY FOUR or less from amongst the eligible member as per Clause 4 above then, the nominated candidate/s shall be deemed elected. If the number of valid nominations is less than Twenty Four, then the above elected Members may, if required, fill in the remaining vacancy from amongst the eligible members.  If the number of valid nomination is more than TWENTY FOUR, then the election will be held by Ballot.

13. Ballot Papers : The Election Officer shall get the Ballot Papers printed with counter-foils and the Ballot Papers shall bear printed serial numbers and will be bound in a Book Form.

14. Voting Right : The Members constituting General Body shall be entitled to vote for electing the Twenty Four Members to the Governing Council.

15. Eligibility to Vote : The members in arrears of annual subscription or any other dues to the Club are not eligible to vote. The members who clear their dues prior to casting the vote will be allowed to cast their votes.

16. Voting Procedure :The Election Officer will inspect the Ballot Boxes and shall seal the same in the presence of candidates / their representatives half an hour before commencing to issue of ballot papers. Voting and counting can be done either electronically or manually.

17. Election Staff : The Election Officer may appoint any number of staff from amongst the eligible voters (members) and also other than members from the staff members & also from the general public for the purpose of conducting election. The staff so appointed shall not be related to any of the candidates directly.

18. Voting : The issuance of the ballot papers to the members will commence at such time as decided by the Governing Council before the time scheduled for the Election. The ballot papers will be issued to the members after obtaining their signatures on the counterfoils. A member will cast his vote by putting "X" mark in the space provided against the names of the candidates on the ballot paper and he may put marks against such numbers of candidates as he may choose, subject to a maximum of Twenty Four.

19. Identity Card : Entry to the Election Area will be allowed on production of Identity Cards only.

20. Unused Ballot Papers :Half an hour before the time scheduled for the Election Results, the Election Officer shall seal the counter foils and the unused ballot papers.

21. Closure of Election : The Election will be declared as closed once all the members in the queue cast their votes.

22. Counting : The Ballot Boxes shall be opened by the election staff in the presence of the Election Officer. The candidates or their representative nominees will be permitted to remain present at the time of counting of votes.

23. Result Sheet : On completion of the counting, a Result Sheet in duplicate shall be prepared and handed over by the Election Officer to the President / Vice President of the Club. The President / Vice President of the Club shall announce the results and shall arrange to display one copy of the Result Sheet on the Notice Board of the Club.

24. Equality of Votes : In case of equality of votes, the President / Vice President of the Club shall draw lots in the presence of the Election Officer and the candidates concerned or their respective nominees present at that time.

25. Sealing of Ballot Papers : Used ballot papers after counting shall be placed in an envelope/s and sealed by the Election Officer. Unused ballot papers, counter-foils of the used ballot paper and used ballot papers in sealed envelope/s will be handed over to the President / Vice President of the Club.

26. Disputes : Any dispute arising out of Election shall be referred to the President or in his absence to the Vice-President of the Club within 48 hours of the declaration of the results.

27. Disposal of Disputes : The President / Vice President, as the case may be, after hearing the party and Election Officer shall dispose of the dispute within seven days of its receipt and his decision shall be final and binding.

28. Destroying of Ballot Papers : The Governing Council shall destroy the ballot papers, counter-foils, unused ballot papers by burning without breaking open the sealed envelopes after one month of the declaration of the results.

Designed and Developed by Computree Infotech Ltd. © Copyright 2008; Gsc.in